Factors to consider when selecting a supplier

Factors to consider when selecting a supplier


Choosing food suppliers for your restaurant or coffee shop might seem like a complex process. Today we brought to you a set of factors to consider when choosing a supplier.

Once you set up your standards and know the factors to compare against, suppliers selection process becomes easy. It is important to choose your suppliers carefully because it helps your restaurant or coffee shop increase customers demand, create a strong brand reputation and comply with regulatory standards.


Understand The Supply Structure First

Before you start choosing a supplier, you must understand the supply structure.

Many people think the higher level of supply structure they can purchase from, the better price they will get.

The truth is that this thought is not correct 100%! It is correct only if you match the minimum quantity the supplier offers. If not, you will pay much more so, you should select a supplier that matches the quantity you want.

For example, if you have high demand (e.g. 40 boxes) of tomato sauce, you can purchase it from a supplier and you will get a very good price. On the other hand, if you have low demand (e.g. 1 box) on tomato sauce, you will get a better price from food wholesaler or food retailer than a supplier.


Factors to Consider When Selecting a Supplier

So when selecting a supplier, what factors should you compare and look for? Below is a list of the factors you need to look at when choosing a supplier for your restaurant or coffee shop.

  1. Prices: price is so important to maintain your cost as planned, however, make sure that price is not the only factor you look for while choosing your suppliers. You might choose low quality and low-cost materials but you won’t have the results you wished for!

  2. Minimum Quantity: some of the suppliers require minimum quantities to accept the order. Check if the supplier you wish to purchase from can sell you the exact quantity you need. Make sure that the quantity you order meets shelf life expectations and take into consideration your inventory space and temperature.

  3. Quality: try different suppliers for the same item, then compare the quality and settle on the best one.

  4. Payment Method Flexibility: food suppliers prefer their customers to pay by credit rather than cash. They may accept cash payment if one of the conditions is met:

    1. If you have a good history of 3 months at least of credit payments to the supplier.

    2. Or if you provide the supplier with the official document includes a promising note.

  5. Reputation: Suppliers with a good reputation will do their best to maintain that reputation. When choosing unknown suppliers or the ones that have a bad reputation, you might not be able to replace an item or they might no longer be in the business.

  6. Availability of Products and Delivery Commitment: Check the supplier’s accuracy in delivering order quantity and specified time.

In conclusion, there are many factors to compare your suppliers against. Compare their ability to deliver on time and with the right quantities, prices, quality, reputation, minimum quantity, and payment methods. Make sure to select the best ones or let Supplium do it for you.

Did you know that supplium has a growing directory of more than 2000 suppliers to select among? You can use your favorite ones as well and setup Supplium to send the orders to suppliers automatically. After receiving the orders, Supplium compares among your suppliers and shows you the highest performing ones.

Isn’t that AMAZING! Join supplium now.







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